Corporate events take a lot of planning and organisation, and it’s important that they go off without a hitch. To ensure the day or evening runs smoothly, it’s wise to implement a set of rules that everyone can follow. Not only will this help organisers and venue staff to avoid headaches, it will also help the attendees to have a good time. Here are some rules to consider.
RSVP Requirements
Whether you’re hosting an event in-house or looking at private event hire at a restaurant or hotel, knowing how many people will be attending is essential. Adding an RSVP requirement to invitations will make it much easier for catering arrangements to be made and ensures you occupy the right space for the number of guests.
Plus One Rules
If your corporate event invitation includes a plus one or space for families, make sure you list any parameters that may apply, such as a maximum of two guests per employee. What’s more, ensure your staff members know to RSVP for any additional guests by a specific time so that they can be catered for. This is particularly important when thinking about event venue hire, as the team will need to know numbers for health and safety reasons as well as to ensure there’s enough food and drink.
Alcohol Limits
Whether you decide to limit or ban alcohol at your event will likely depend on the occasion. If you’re hosting an event at which staff will be working as well as socialising, you may choose to ban alcohol until the last hour of the event, for example. If you’re thinking of arranging private party hire on a Friday evening, however, your rules might be more relaxed. You might still decide to set drinks limits if you want to pay for the first one or two drinks for each staff member, and provide tokens for this.
Phones and Social Media
If the event is out of office hours you might not be able to enforce phone or social media bans. But, you could kindly ask people not to post the event on social platforms or to avoid posting pictures that include other members of staff. If you use an official hashtag for marketing purposes, ensure staff keep all content suitable and have a moderation process in place.
Time Rules
It might be worth implementing specific rules around time. For example, ‘please arrive at the venue promptly for speeches at 8pm.’ Or, any attendees that arrive at the corporate event after 12pm will not be allowed to take part. The latter might be more suited to an activity that has a start and finish time.
Corporate events can encourage team bonding and strengthen communication among staff. Private venue hire is a popular option because it requires less organisation in-house; instead on-site staff will oversee everything from food and drinks to music. If you’re looking for a venue for private event hire the vibrant atmosphere of Studio Five makes it a perfect option. Enjoy exquisite food and drink, an expert team and a historic setting to complement your occasion.
